Sampling at Your Stand? Be Ready to Sample in 2 Steps
Step 1: Get your City of Sydney permit - Due: 26 July 2027
- Apply for a Temporary Food Stall Permit with the City of Sydney. Permits from other councils are not accepted.
- Already have a Temporary Food Permit (TFP) number? Skip this step. It’s an ongoing permit.
Step 2: Complete the Sampling Form - Due: 26 July 2027
- Log in with the details from your welcome email, then complete the Sampling – Food & Beverage (Non-Alcoholic) form.
- Can’t find your login? Check your welcome email or contact [email protected].
What happens next: We use your form to apply to ICC Sydney for your sampling permit on your behalf. The venue will send you a signed permit and may ask for your TFP number. Invoices from the venue or other authorities use the contact details on your form.
*Late forms may prevent you from sampling.*
Sample Sizes
Venue Charges
ICC Sydney has sole rights to sell food and drink on site, so serving full-sized portions may cost extra. Please see the venue charges below which may apply to your stand:
- Serving full-sized coffee cups: The venue charges an external supply fee per machine, per day: $440 inc GST standard, or $220 inc GST if coffee is your core business. You’ll be invoiced before the event, using the details provided in your compulsory forms.
- Serving full-sized water bottles or canned soft drinks: Exhibitor branded water that is given away at room temperature is deemed as not intended for on-site consumption and will incur no fee. Exhibitors who serve water or soft drinks for immediate consumption (chilled) will be charged at $1.85 per unit.
- Food Sampling: Exhibitors offering food samples larger than 50g bite size will incur a fee of $520 inc. GST per exhibitor per day.
- Spills and waste: You’re responsible for any extra cleaning charges from spills or waste removal.
*If an exhibitor intends to hand out full sizes, it must be evident that it is not intended for on-site consumption. Easy solutions are:
- to include full sized samples in gift bags
- Serve drinks at room temperature
What Else Does Your Stand Require?
Need Help?
Contact:
- Mary Whelan, Food Services Advisor: [email protected]
- Exhibitor Services: [email protected]