Space Only Stands Information

Space Only Stand Information

Space Only Information

All space only stands are required to submit a stand design to the Organiser at least 28 days prior to the show for approval. The organiser reserves the right to reject any design if it does not comply with OH&S guidelines or venue building regulations. Please ensure you have submitted these designs acknowledging the below requirements.

Space Only – Specification Sheet

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Complete the Space Only Stand Design Form in the online manual below

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  • We understand that weight loading at the venue is 2 Tonnes per square metre
  • We understand that this stand does not come with lighting, power, walls or carpet
  • We understand we need to build our own walls, minimum height of 2.5m high.
  • A 5 metre height limit applies to ALL stand designs. No exceptions
  • The structure of our stand and contents sits within the contracted space
  • Our adjoining walls are devoid of any branding overlooking neighbouring stands
  • Our stand has adequate pits for water/waste OR we do not require pits for water/waste
  • All open sides are at least 1/3 open or have been fitted with a transparent material
  • We understand that weight loading at the venue is 2 Tonnes or 20 kPa per sqm
  • All double storey stands require engineer certification and engineer sign off when the stand is built and prior to occupancy of the stand.
  • A stand with a roof or ceiling is required to accommodate additional fire protection equipment, including smoke detector and fire extinguisher
  • Stands deemed to have significant ceilings may require a Fire Engineer signoff as nominated by the venue at the exhibitors expense
  • All material must comply with the Fire Hazard properties standards and codes and a Material Safety Data Sheet (MSDS) must be produced upon request
  • Any flooring, steps and ramps included in the stand design comply with National Construction Code (NCC) standards
  • Any custom-built stand with a floor area of more than 50m2 is to be provided with at least one alternative means of egress to the walkways.
  • Any barriers incorporated into the custom-built stand are to be designed so that they yield to pressure without toppling.
  • Halogen lights are not permitted
  • We are obliged to ensure all electrical items that come on site are tested and tagged, including those of our stand builder.
  • Our designs include exact dimensions, aerial & plan views including height, floor height & ramping gradient
  • Raised floor 33mm to 115mm high must have a clearly distinguishable ramp / bevelled edge installed and incorporated into stand space
  • Flooring higher than 115mm is deemed a step. If the stand is to be occupied by the public or exhibition attendees, a ramp must be provided within the allocated space.
  • Rigging of any overhead structure or signage must remain within the perimeter of the stand space. Banners must be single sided when rigged on the perimeter of the stand that adjoins another stand otherwise the banner must be stepped in by 1m.

All space only exhibitors should contact our Operations Manager if you have any queries.

Custom Stand Designs

If you require a custom stand builder please contact one of our preferred suppliers.


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Benefits of using our recommended custom stand builder:

  • They have ABEA accreditation and support the exhibition industry
  • They have the ability to service our show effectively
  • As a preferred supplier we can ensure that your stand is built in a timely manner
  • They have appropriate levels of public liability insurance

All Space Only stand designs need to be approved by the Organiser 4 weeks prior to the expo. This is done via the Online Exhibitor ManualYou will need to provide details of your stand builders and a drawing or image including dimensions.

Complete the Stand Design form in the Online Exhibitor Manual.

All stand builders must complete a site induction for the MCEC. Please click here for further details.

Fire Regulations

Any materials used for construction of your stand or display must conform to the following minimum standards:

  • Non-combustible and inherently non-flammable material
  • Durable, flame-proof fabric
  • Self-extinguishing plastic
  • Plywood, hardwood or fibre-board rendered flame-resistant by a process of impregnation acceptable to the Authorities
  • The storage of any flammable liquids or fuel within the Exhibition is not permitted.

Fire extinguishers and/or fire fighting equipment must at all times be visible and accessible, and must not be removed from its correct location.

Motor vehicles or other mechanical appliances displayed within the exhibition venue must have a Maximum five litres of fuel (no need to clear fuel from fuel line and engine), their batteries must be disconnected and a drip tray placed under the sump. Areas of the ICC Sydney may require a 3m gap between vehicles. Please be specific with vehicle location. A spare set of keys must be handed to the ICC Sydney and they will be returned at the conclusion of the show. It is the responsibility of the exhibitor to provide a fire extinguisher with any vehicle in the hall and it must be visible on the stand at all times during show open hours.

Should construction of stands or exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the management of the exhibition venue, may require the smoke detection, emergency lighting, and exit lighting systems to be extended to cover the stand or exhibit areas.

Please notify the Operation Manager if you intend on bringing a vehicle, utilising a naked flame, doing hot work, cooking, or utilising LPG Gas for more information about requirements.

ICC Sydney requires temporary structures built for exhibitions or events to comply with relevant legislation, and are constructed with utmost concern for the safety of the public, employees and contractors.


Raised flooring can help to differentiate your stand and hide cables. However it presents safety issues and you must ensure that your stand-builder complies with the Building Code of Australia.

Raised Floors under 115 mm in Height

  • All raised floors with a height of less than 115 mm must have a clearly distinguishable ramped edge installed
  • Ramped edging with a gradient no less than 1:3 is acceptable to prevent a trip hazard on standard 32 mm high raised floors; however please note that a 1:3 ramped edge does not constitute a disabled access ramp (see Disabled Access below)
  • For raised floors above 32 mm and below 115 mm it is recommended that the gradient of the ramped edging is decreased to 1:8

Raised Floors over 115 mm in Height

  • All raised floors with a height greater than 115 mm, but less than 190mm are considered a step and therefore do not require ramped edging
  • Where the flooring height exceeds 190 mm, a series of steps should be constructed as per NCC requirements. When a step is installed, an approved stair-nosing must also be installed, as per NCC requirements for steps in public places
  • Where two (2) or more steps (risers) are provided, a handrail is to be provided to at least one side of the steps, as per NCC.

The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard as well as being clearly distinguishable from the surrounding area.

Floor Load Weight Limit

When moving and positioning heavy items within the venue, it is important to consider the floor loading of the area and the path available to that area. The Exhibition Centre halls have a floor loading capacity of 20kpa (2000kg/sqm).

Factors to be considered by any person working in any area of the venue include:

  • Weight of the item
  • Dimensions of the item
  • How it will be transported within the Centre
  • Weight of any handling device (e.g. forklift)

If unsure about floor loading capacity for the intended use, please advise the Operations Manager before the event, as there may be considerations such as surrounding heavy exhibits that affect the floor loading calculations.

Height Restrictions

Stands must not exceed 2.5m in height without permission of the organisers.  Where permission is given for perimeter walls above this height, then the wall must be solid and dressed on both sides to the satisfaction of adjoining exhibitors.

Please note that due to fire engineering restrictions, the maximum permissible stand height is 5 metres.

All space only exhibitors should contact the Operations Manager if you have any queries.


Diversified requests that all exhibitors take all measures that are reasonably practicable to use your resources more efficiently and reduce your everyday environmental impact. Diversified expects all exhibitors to demonstrate an active participation in reducing waste in the building and disposal of their stand.

Exhibitors or stand builders who leave items on site will be charged for the disposal. If you have any questions, please contact the Operations Manager.   

Please click here for some helpful tips to lower your company’s footprint on the environment whilst exhibiting with us, which we encourage you to use.

Helium Balloons

Helium balloons are only permitted as fixed features of a stand or exhibit.

The exhibitor will be charged for the removal of any balloons remaining in the halls and for any Fire Brigade call-out costs associated with false alarm calls that are caused by balloons or other exhibition related items tripping the smoke alarm beams.

Please contact the Operations Manager prior to the show if you plan to use helium balloons as part of your display.

Venue Induction

Any contractor, exhibitor or persons constructing a stand on site or conducting high-risk work is required to complete BOTH the venue and Organiser inductions, as outlined here.